Detailing Document Controllers

UK In-Country

REPORTS TO - Design Manager (indirectly reports
to Software Development Mgr)
MAIN INTERFACES - Constructive Clients (Contractors &
Consultant Engineers), Directors, Managers,
Off-shore Team Leaders
QUALIFICATIONS - Technology / Engineering Degree or relevant experience
ISSUE DATE - 2 November 2011


Overall Purpose
  • To manage the design information flow between Clients & Off-shore Teams.
  • To liaise with, & assist the Design Manager(s) on day-to-day issues & challenges.
  • To implement Constructive software / tools & support customers in their use.

Key Activities (Project Delivery)
  • Manage the inbound & outbound information flows (Drawings, RFI’s, RFC’s, etc.) predominantly using RDM (& where necessary Customer Extranets, Email, etc.) between Clients & our off-shore teams.
  • Act as support to the DM in acting as the conduit between internal / external stakeholders & ensure effective communication takes place between all stakeholders.
  • Provide general administration support as required by the DM.
  • Act as support to the DM in manage the commercial aspects of the project, including invoicing & chasing payment.
  • Implement & support Constructive technology solutions internally & within Customer businesses.

Business Improvement / Management
  • Manage the information process to ensure we are complying with business process / procedure and delivering in accordance with customer requirements.
  • Continually strive to improve communication, processes, systems & tools across the business in conjunction with the management & broader teams.
  • Promote knowledge sharing and learning.

Key Competencies
  • Excellent understanding of Technology & in particular the Constructive systems & tools.

Communication
  • Communicates accurately, concisely and in a timely manner, demonstrating effective listening skills.
  • Works hard at adapting communication to suit different audiences.
  • Communicates views & concerns openly, honestly & will constructively challenge others, handling disagreements & conflict effectively.
  • Provides straightforward & accurate information about the most difficult & complex issues or policies.
  • Builds relationships both within Constructive and externally.

Personal Drive
  • Prepared to take initiative, a self-starter who always rises to the challenge.
  • Always looking for the next challenge.
  • Has a positive attitude to change & remains resilient & positive even when under considerable pressure.
  • Must be a ‘finisher’ with great attention to detail & can effectively cope with setbacks.
  • Prepared to make personal sacrifice to ensure a goal is achieved.
  • Strives to fulfil own potential & continues to self-develop.
  • Actively seeks opportunities for learning, & advancing professional qualifications.
  • Willingness to develop & work in a team; encourages & adopts team goals; understands & appreciates others roles; learns from others.

Business & Commercial Acumen
  • Has logical & organised approach in managing self & other stakeholders.
  • Able to identify issues & opportunities & put in place pro-active plans to manage them.
  • Highly competent in the application of IT skills.

Client Focus (Internal & External)
  • Understands the key measures by which his/ her performance will be measured.
  • Works to ensure Client service is an integrated part of their work.
  • Proactively drives through changes that bring about improvements.
  • Actively works to improve the public perception of Constructive.
  • Can quickly gain a good understanding of Clients business and is responsive to Client needs.
  • Establish regular contact with Clients. Keep them informed of progress, to ensure continued satisfaction.

Innovation
  • Is able to develop innovative solutions that directly contribute to Constructive & the Client both in the short & medium term.
  • Challenges traditional views & looks for improvement through adopting a new approach.